The late-order spreadsheet
Somebody updates it by hand. Somebody else is reading last week's copy. Then the customer calls, and the promise date was a guess.
From the shop floor
AI for the modern manufacturer.Built by a manufacturing mind.
Boaflow runs on top of your current systems, so quotes, POs, travelers, inspection records, CoCs, and SOPs get drafted from the work already on the floor. Your people get the hours back. A person approves everything before it goes out.
Sawyer Heaton, St. George, Utah. An Engineering Technology degree, and quality assurance work at a medical device manufacturer.
Sample floor activity
Demo, sample data
Demo, sample data
A person approves each item
Sound familiar?
The paperwork is eating the week.
The answers are usually already in the sales order, the PO, the inspection record, or someone's head. The hours go to typing them again.
The same part number, again
Off the sales order, into the traveler, into the inspection record, into the CoC. One job, five keyboards.
CoCs by hand
Print it, write it, scan it, file it. Then do the next lot the same way.
The hour-long morning meeting
What's late? What's in QC? What's waiting on a vendor? Who needs help? The orders already have it. The meeting reads them out loud.
"Just go ask Dave."
The setup, the check, and the "don't do it that way" live in one person's head, or on a sticky note on the machine.
Typed in again for the system
The PO is in email. The quantity is in a spreadsheet. The system of record gets it when someone has time to re-key it.
Who it's for
Shops that ship parts.
Small and mid-size manufacturers, often about 10 to 150 people. If the week is quotes, travelers, inspection records, and CoCs, this is the work.
- Job shops and contract manufacturers
- Medical device
- Aerospace and defense
- Fabrication
- Food and supplement co-packers
- Owners, ops, quality, quoting, and purchasing
SOP creation
Turn "just ask Dave" into a written SOP.
Writing the process down is one of the widest gaps on a small shop floor. Boaflow drafts the SOP or work instruction. Your people approve it. Knowledge stays in the building when someone retires, or just takes a week off.
Your expert walks the job, or hands over the notes. Boaflow does the typing. Nothing goes live on its own.
- Tribal knowledge gets written down: the setup, the check, and the step that only one person remembers.
- Capture it before the experienced people retire. The know-how stays on the floor, searchable, on the current revision.
- New hires train from that revision, so the lesson is the same on Monday as it was for the last person.
- A shop assistant answers from the SOPs your team has already approved. A draft is not the answer.
Your experts teach. Boaflow does the typing. A person approves every revision.
How an SOP gets written
- Walk the job Your expert walks through it, or hands over their notes.
- Draft Boaflow writes the SOP or work instruction.
- Approve Your team reviews it. Nothing goes live on its own.
- Train on this rev Version-controlled, and tied to training, so new people learn the current revision.
Built with ISO 13485 and AS9100 document control in mind, and with FDA quality rules in mind for device shops: a revision, an approver, and a record of what the floor is trained on. Boaflow is not a certification, and using it does not certify your shop.
What we build
Five places the retyping hides.
The same work the shop already does. AI drafts it. A person decides what goes out.
AI doesn't replace your people. It backs them up, so they spend less time retyping and more time on the work that ships parts.
01 · Paperwork and quality
Records that follow the job
- Inspection records drafted from the sales order, so the spec is typed once.
- Certificates of conformance drafted for a signature and a file. The print, write, and scan loop can stop.
- Device history records, batch records, NCRs, first-article inspections, and audit packets.
- Lot and serial traceability, so you can say where a part has been.
02 · Parts, inventory, purchasing
From the sales order to the dock
- The part number is set on the sales order and carried through purchasing, the traveler, QC, and shipping.
- Live stock, lot and serial, reorder points, and a where-is-it answer.
- Reorder POs drafted, late vendors flagged, and chase emails drafted for a person to send.
- A promise-date board: late orders first, and every slip explained, in place of the late-order spreadsheet.
03 · Quoting and email
The inbox and the quote
- RFQs and bid sets turned into draft quotes from past jobs and current prices.
- Inbox sorted. Customer POs and requests turned into system records.
- Replies drafted in your shop's voice. A person sends them.
- Your system of record kept current, so the line in the spreadsheet doesn't get typed in again by hand.
04 · People and knowledge
SOPs, the huddle, and a shop assistant
- SOPs and work instructions drafted from a walkthrough or from notes, then approved, versioned, and tied to training. Full SOP offer.
- A dashboard for each person, so the morning huddle is about the jobs that need a decision.
- A shop assistant that answers from the SOPs your team has approved.
- Parts, BOMs, orders, POs, vendors, inventory, quality records, and SOPs in one connected place.
05 · Safe AI
Your people stay in charge
- A person approves every action. A draft stays a draft until someone on your team says go.
- An audit trail of what was drafted and who approved it.
- Built with ISO 13485, AS9100, and FDA quality rules in mind. Read the safe-AI section.
- It sits on top of what you already run. The ERP, the spreadsheet, and the paper stay.
One job, one flow
From RFQ to cash, on top of what you run.
Quote, PO, traveler, QC, CoC, ship, invoice. The part number is entered once and carried through. You can see where the job is without rebuilding a spreadsheet.
- 01Quote
- 02PO
- 03Traveler
- 04QC
- 05CoC
- 06Ship
- 07Invoice
On top of whatever you already run: your ERP or MRP, spreadsheets, email, shared drives, even paper.
How a build is scoped
Nine systems, aimed at the shop.
A Discovery Sprint pulls from this menu. We build the ones your floor actually needs, wire them together, and keep them current. Your people stay in charge of what goes out. Every shop also gets the private dashboard below.
Document & Report Automation
Travelers, inspection records, CoCs, quotes, invoices, and meeting notes, drafted in your format. Someone on your team approves them before they go out.
→ Documents drafted for approval
Knowledge Base & SOP Extraction
We sit with the people who know the work and turn what they say, plus the docs you already have, into a searchable SOP library. Approval and training live with SOP creation.
→ SOPs your team has approved
Schedule & Calendar Automation
Promise dates and the floor schedule, kept current from the orders you already have. Late jobs go to the top, with the reason attached.
→ Promise-date board from live orders
Email & Lead Response Systems
Quote requests, customer POs, and follow-ups drafted from your inbox in your voice, with your prices. A person sends every one.
→ Drafts from your inbox, sent by a person
Ops Intelligence Reports
A weekly note in plain shop language: late orders, QC holds, vendor slips, and stock getting thin. Flagged while there is still time to act.
→ Weekly plain-language shop note
Data Cleanup & Migration
Part masters, BOMs, and item records cleaned up and de-duplicated, ready for the system of record you already run, or the spreadsheet beside it.
→ Clean part masters and BOMs
Financial Operations Dashboard
The money side of the shop in one brief: job costing, margin by part or customer, and receivables that need a person to call. Your bookkeeper still owns the books.
→ Monthly brief for the money side
Lead Generation & Prospect Research
Research on buyers that fit what you make: the companies, the contacts, and outreach drafted in your voice for your sales people to send. Your team decides what actually goes out.
→ Buyer research your sales people can send
Advisory
Fractional Systems Expert
On-call help for how the shop's systems fit together. We map the process, look at the tools you run, and design the next workflow with your team. Extra capacity on operations technology, without adding office staff.
→ A systems partner on call
Your shop dashboard
One private page for the floor.
boaflowxyourshop.ai
Example address. Your shop gets its own private URL.
Late orders, QC holds, open POs, CoCs waiting on a signature, and the SOP that needs approval, in one place. The morning huddle stays. The hour of "where is it?" can come off the calendar. Each person sees the work in front of them.
- One URL for the shop, in place of five logins and a shared spreadsheet
- A view for the owner, quality, purchasing, and the floor
- What the AI drafted sits in a review list until a person approves it
Sample shop floorStatus counts for a made-up week
Demo, sample dataLate orders
42 on vendor material
QC holds
3awaiting disposition
CoCs pending
6drafted, not signed
Open POs
113 flagged late
Needs a person
- Sample job promise date slipped. Waiting on vendor material. At the top of the board.
- Sample lot CoC is drafted. Waiting on a signature. It has not been sent.
- Sample PO vendor is late. Chase email is drafted. Nobody has sent it.
Safe AI for regulated shops
AI drafts. Your people decide.
Medical device and aerospace shops ask this first. The quality system stays in charge. AI doesn't replace your people. It backs them up.
A person approves every action
Boaflow drafts the CoC, the quote, the PO, the chase email, the SOP. Nothing is sent, signed, or filed until someone on your team says so.
An audit trail
When an auditor asks what changed and who approved it, you can show the draft, the approver, and the revision.
ISO 13485, AS9100, and FDA in mind
Built with those quality rules in mind, including document control for SOPs. Boaflow is not a certification, and this is not a claim that your shop is certified.
No rip-and-replace
It sits on whatever you already run: your ERP or MRP, spreadsheets, email, shared drives, even paper. You keep the system you already run.
Where the records live
We walk through where your files and records live on the fit call, before any build starts.
The crew stays
The point is time back, jobs that ship when you said they would, and less office work piled on the same people.
The founder
Someone who's done the paperwork.
Sawyer has done this paperwork by hand.
Sawyer Heaton
Founder · Engineering Technology · QA, medical device manufacturing · St. George, Utah
Sawyer founded Boaflow after working quality assurance at a medical device manufacturer. The day was paperwork. Part numbers retyped into inspection records. Certificates of conformance built by hand. Mornings spent finding out where the jobs were.
Around that work, "using AI" meant opening a chatbot. The part numbers were still getting typed again. Boaflow is the shop version of the fix: your people keep the work that ships parts, and the retyping comes off their plate.
He will come walk your floor, anywhere. The first conversation is a free 30-minute fit call.
How it works
Fit call. Then the floor. Then the build.
Four steps. The first one is free. Sawyer will come walk your floor, anywhere.
Step 01 — Talk
Fit Call
A free 30-minute call over Google Meet. You say what's eating the week. We figure out if it's a fit, and which fix to look at first. No pitch deck.
Free30 minutes · Google Meet
Step 02 — Discover
Discovery Sprint
Two weeks on-site. I walk the floor, the meetings, and the paperwork with your people. You get a transformation map: what to build, in what order, with the ROI for each system.
Fixed feetwo weeks on-site · quoted before we start
Step 03 — Build
System Buildout
We build the systems you pick, on top of what you already run, and open your private dashboard. Most builds ship in 2 to 4 weeks. A person approves what goes live.
Fixed priceone-time · scoped from the sprint
Step 04 — Run
Managed Retainer
The systems stay current, and we keep improving them with you. A monthly call, with your shop's board on the screen.
Monthlyno minimum term · cancel anytime
Questions
Before the fit call.
Do we have to replace our ERP?
You keep what you run. Boaflow sits on top of whatever you already use: your ERP or MRP, spreadsheets, email, shared drives, even paper.
Where do our records go?
We walk through where your files and records live on the fit call, before any build starts. A person approves every action, and there is an audit trail of what was drafted and who signed off.
Who approves what the AI does?
Your people. Boaflow drafts the CoC, the quote, the PO, the SOP. Nothing is sent, signed, or filed until someone on your team says so.
What happens to our people?
AI doesn't replace your people. It backs them up. The crew keeps the work that ships parts. The retyping, the status hunt, and the copy-paste come off their plate.
How long until something is live?
The fit call is 30 minutes. The Discovery Sprint is two weeks on-site. Most builds ship in 2 to 4 weeks after that.
What does it cost?
The sprint is a fixed fee, the build is a fixed price, and the retainer is monthly. We quote it before we start. This page does not list prices.
Are you ISO 13485 or AS9100 certified?
Boaflow is built with ISO 13485, AS9100, and FDA quality rules in mind, including document control for SOPs. Boaflow is not a certification, and using it does not certify your shop.
Who is this a fit for?
Job shops, medical device, aerospace and defense, fabrication, and co-packers. If the pain is travelers, inspection records, CoCs, promise dates, purchasing, or SOPs that live in someone's head, start with the fit call.
Start here
Find out which fix pays for itself first.
Book a free 30-minute fit call over Google Meet. Tell us what the shop is retyping, and we'll tell you which fix to look at first. No pitch deck.
Book a Free 30-Minute Fit Call →